Emails between DOD Officials re: Propsal to establish an Office of Detainee Ombudsman

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Emails include a proposal to establish an Office of Detainee Ombudsman in the Office of the Secretary of Defense. The Detainee Ombudsman shall be a general or flag officer who will report directly to the Secretary and Deputy Secretary of Defense. The Detainee Ombudsman will oversee detainee operations worldwide, visit DOD detention facilities and recommend standards for proper and humane treatment.

Doc_type: 
Email
Doc_date: 
Thursday, June 24, 2004
Doc_rel_date: 
Tuesday, February 14, 2006
Doc_text: 

2_
Mr, Army G3/AOC (b)! b)
From: MAJ PMG (-12) / 6 )
Sent: a June 24, 2004 6:16 AM
To: PMG (. 1.0( 6 ) --7
Cc: SGM PMG
Subject: RN: Detainee Ombudsman Proposal

Attachments: HQDA Form 5 HQDA Army Reply to Detainee Ombudsmen.doc
For the book and please read for our position. thx
MA_ (Ott,) -z-
NC:MA, OPMG (DAPM-ZC)
Strategic Planneigiation
Pentagon RM

Comm:_ D N 222) )­
(kb. z_
Email to_ HQDA.Army.mil ­
_Original M
From: AI PMG
Sent: June 23, 2004 2:47 PM
To: Ms OGC_k41. 6 )-
Subject: FW: Detainee Ombudsman Proposal

Ma'am, I just wanted to verify that you received. v1011 thde19- 2--
6)(6)-7._
MA_
HQDA, OPMG (DAPM-ZC)
Strategic Planner_r tion
Pentagon R

Comm:_ SN 222)
Email to _ HODA.Army.mil

--Original Mess
(6)(6)-L
From: PMG Sent: a 23, 2004 2:32 PM To: Ms OGC_)(4 )-Z-Subject: Detainee Ombudsman Proposal
b)(6j L
here is the Form 5 approved by MG Ryder -- thanks for your coordination. v/
HQDA Form 5 ODA Army Reply to
-
(6 )( 6) 7_
MA_
HQ
Strategic Planner/Integration
Pentagon RIME

Comm (DSN 222)
Email to -_ HODA.Army.mil

1 016238

OPMG Document
DOD-048399

HODA STAFF ACTION MEMORANDUM ¦ URGENT_¦ ROUTINE
1. SUBJECT Handling of Red CroSs Reports 2. TODAY'S DATE
(DD MM YY)
230604
3._OFFICE SYMBOL 4._ HODA/SACO Control Number 5._SUSPENSE DATE
(DD MM YY)

DAPM-ZA 40603767 230604
6. TYPE OF ACTION: OSD: la I Congressional: ¦ I EOH: ¦ I Other: ¦
*13011 ti 01)s -EY . 7. DISPOSITION:_I_Approve ro_I ¦ Signature_I ¦ Information_I ¦ Decision_I ¦ Other T -, :, _8. BACKGROUND: (Describe the task, origin of the action, issue and the requirement. Provide fact-filled background and
,-,.1; _,.---4-
comments. List most important Information first.)
-z--
.x3 .-.so ,.NSA is tasked to provide a recommendation back to OSD on a proposal to
establish an Office of Detainee Ombudsman in OSD.

„.''_
—•-The Detainee Ombudsman shall be a general or flag officer who will report directly
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:
,,„.,.._. k,,;,:. ,,...,„_to the Secretary and Deputy Secretary of Defense. The Detainee Ombudsman will
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--.;.:1.provide oversight of detainee operations worldwide as part of the global war on
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IF ,_, --''' '•

.0 terrorism to include, evaluating and reporting treatment of detainees,
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11114._-:- - .-.''A.' --'''_'_-_recommending standards for proper and humane treatment, identifying acid
_
1 _'-"s ' _disseminating best practices, visiting DoD detention facilities, and other duties as -,---. ,_specified by the Secretary of Defense.
1,
• ,•-_
10. EXECUTIVE SUMMARY: (Short and clear statement of purpose, major issue, and objective. Why are you telling this to the EOH? What should EOH know and
discuss? What is the objective of the action?)

Purpose: That Acting SecArmy recommend that the OPMG expand its current HQDA Army Executive Agent (EA) responsibilities for Detainee Operations in lieu of establishing a separate Office of Detainee Ombudsman. If OSD establishes an Office of Detainee Ombudsmen, recommend that a Military Police General Officer be appointed as Detainee Ombudsman and that detainee accountability/reporting be distributed thrOugh the . National Detainee Reporting Center (NDRC) to OSD in accordance with multi-Service regulation, AR 190-8. Issue: The establishment of a Detainee Ombudsman will create redundancy to Army's EA responsibilities fol -detainee reporting and accountability. A separate °If ice within OSD will require additional manning and resources and may preclude detainee reporting and accountability already provided by Army NDRC. Objectives:

Expand Army's EA role for detainee oversight to incorporate additional Detainee Ombudsman
responsibilities, as outlined in SECDEF MEMO "Detainee Ombudsman Program," in lieu of establishing an
Office of Detainee Ombudsman.


Since the Army already exercises many of the proposed Detainee Ombudsman responsibilities,
expanding its EA role will require less additional manning and resources, while leveraging existing regulations,
systems, and Army NDRC/Corrections expertise to provide new detainee oversight requirements.

¦ ._If OSD establishes an Office of Detainee Ombudsman, appoint an MP General Officer as Ombudsman
and continue to distribute detainee reporting and accountability thru NDRC to the Office of Detainee
Ombudsman.

11. RECOMMENDATION (Provide a brief statement defining the desired action by the final approval authority and explain why this is the best option).
That the Office of the General Counsel incorporates OPMG recommendations into their response to OSD.
12. PRINCIPAL APPROVALS (Lead Agenc• Use Only)
TITLE INITIAL DATE TITLE INITIALS DATE APPROVED NOTED SEE ME BRIEF NOTE CHANGES

(DD MM sol (DO MM YY)) BRANCH
DIRECTOR
CHIEF
DIVISION PRINCIPAL
13. ACTION OFFICER NAME (Name/Position/Phone Number/E.'
(h)( b )-7_

Major_ nitiatives, OPMG_
14. 0 NAME Nam.ass lo.• • • • • •."•-4 " • . )
• ( 6 ) ( 6 ) -2_
_SAC Ms
15. FILE Le '_I '_'ENTIFY FILE LOCATION - EXAMPLE: ACOMMONIB DOEICONGRESSONALSICIVPAY.DOC) .

0162 -
SEE REVERSE FOR COORDINATION SUMMARY
CITYK Ar!
DOD-048400
16. HODA STAFF COORDINATION
CONCUR NONCONCUR AGENCY NAME (RANK, LAST NAME) PHONE DATE REMARK
.
.
.
.
.
. .
-UV
016240

HODA FORM 5, (Draft)
OPMG Document
DOD-048401
INSTRUCTIONS
FOR COMPLETION OF
HQDA FORM 5
STAFF ACTION MEMORANDUM

1.
SUBJECT: INSERT THE PRIMARY SUBJECT LINE OF THE ACTION.

2.
TODAY'S DATE: THE DATE FIELD IS SET UP TO ALLOW THE USER TO PLACE THEIR MOUSE CURSOR OVER THE DATE, RIGHT CLICK AND SELECT THE
"UPDATE FIELD" OPTION TO CHANGE THE DATE.

OFFICE SYMBOL: INSERT THE OFFICE SYMBOL OF THE OAA ENTITY RESPONSIBLE FOR THE ACTION.
4. HODA/SACO TRACKING NUMBER:
a.
IF THE ACTION HAS BEEN ASSIGNED AN HQDA TRACKING NUMBER BY HQDA ECC, INSERT THAT NUMBER.

b.
IF THE ACTION HAS BEEN ASSIGNED A TRACKING NUMBER BY THE ACTIVITY STAFF ACTION CONTROL OFFICE (SACO), INSERT THAT NUMBER ALONG WITH THE HQDA TRACKING NUMBER (IF APPLICABLE).

5. SUSPENSE DATE:
a.
IF THE ACTION IS RESPONDING TO AN EXTERNAL SUSPENSE, INSERT THE DATE OF THE ASSIGNED SUSPENSE.

b.
IF THE SUSPENSE DATE IS BEING ESTABLISHED INTERNAL BY AN ENTITY OF THE OAA, INSERT THAT DATE.

TYPE OF ACTION: CLICK ON THE APPROPRIATE BOX.
7.
DISPOSITION: CLICK ON THE APPROPRIATE BOX

8.
BACKGROUND: DESCRIBE THE TASK, ORIGIN OF THE ACTION, ISSUE AND THE REQUIREMENT.

THE ECG POC WILL COMPLETE THIS BLOCK.

9.mumrs. wmart u
1D. EXECUTIVE SUMMARY: PROVIDE SHORT AND CLEAR STATEMENT OF PURPOSE, MAJOR ISSUE, AND OBJECTIVE. WHY ARE YOU TELLING THIS TO THE
EOH? WHAT SHOULD EOH KNOW AND DISCUSS.

11.
RECOMMENDATION: PROVIDE A BRIEF STATEMENT DEFINING THE DESIRED ACTION BY THE FINAL APPROVAL AUTHORITY AND EXPLAIN WHY THIS IS THE
BEST OPTION.

12.
PRINCIPAL APPROVALS (LEAD AGENCY USE ONLY): THE APPROPRIATE RELEASING AUTHORITY SHOULD INITIAL AND DATE THE ACTION ONCE THEY HAVE RELEASED/APPROVED FOR FORWARDING TO THE NEXT APPROPRIATE OFFICE FOR DISPOSITION.

13.
ACTION OFFICER NAME, RANK/POSMON, PHONE AND EMAIL: INSERT THE RESPONSIBLE ACTION OFFICERS NAME, RANK AND/OR POSITION TITLE, OFFICE PHONE NUMBER AND EMAIL ADDRESS. THIS INFORMATION IS ESPECIALLY IMPORTANT.O ENSURE ANY QUESTIONS. RELATED-TO THE ACTION. CAN BE':' QUICKLY DIRECTED TO THE APPROPRIATE POINT'OF CONTACT, AVOIDING DELAY IN PROCESSING THE ACTION.

14.
SACO NAME, RANKIPOSITION, PHONE AND EMAIL: INSERT THE RESPONSIBLE SACO NAME, RANK AND/OR POSITION TITLE, OFFICE PHONE NUMBER AND EMAIL ADDRESS. THIS INFORMATION IS ESPECIALLY IMPORTANT TO ENSURE ANY QUESTIONS RELATED TO THE ACTION CAN BE QUICKLY DIRECTED TO THE APPROPRIATE POINT OF CONTACT, AVOIDING DELAY IN PROCESSING THE ACTION.

15.
FILE LOCATION: IT IS IMPORTANT TO BE ABLE TO RETRIEVE A FILE FOR CORRECTIONS AND ANNOTATIONS IN THE EVENT THAT THE ORIGINATING ACTION OFFICER IS NOT AVAILABLE. INSERT THE FILE PATH TO-REFLECT WHERE THE CORRESPONDENCE WAS SAVED TO ON THE SERVER IN ORDER THAT AN ALTERNATE POC MAY RETRIEVE THE FILE AND MAKE ANY NECESSARY ANNOTATIONS. NOTE: TMS APPLIES TO UNCLASSIFIED DOCUMENTS ONLY.

16. COORDINATION:
a. WHEN STAFFING AN ACTION FOR REVIEW AND COMMENT, INCLUDE EACH OFFICE AND POC INFO THAT THE ACTION IS BEING STAFFED WITH AND INCLUDE INSTRUCTIONS FOR THE ADDRESSEES TO INDICATE THEIR CONCURRENCE BY CHECKING THE APPROPRIATE BLOCK AND RETURNING TO THE ORIGINATOR.
b. THE BLOCKS TO THE RIGHT OF THE COORDINATION SECTION ARE TO BE INITIALED AND DATED BY THE APPROPRIATE OM OFFICIALS WHEN APPROVAUCONCURRENCE AT THAT THE SENIOR LEVEL IS APPROPRIATE. THE BLOCKS IMMEDIATELY BELOW THAT SECTION ALLOWS THE REVIEWING OFFICIAL TO INDICATE THEIR INTENTIONS.
17.
REMARKS BY ECCISACO: THE ECC POC AND THE DIRECTOR WILL COMPLETE THISBLOCK.

18.
ECC POC: INSERT THE RESPONSIBLE ACTION OFFICERS NAME, RANK AND/OR POSITION TITLE, OFFICE PHONE NUMBER AND EMAIL ADDRESS. THIS INFORMATION IS ESPECIALLY IMPORTANT'O ENSURE ANY QUESTIONS RELATED TO THE ACTION CAN BE QUICKLY DIRECTED TO THE APPROPRIATE POINT OF CONTACT, AVOIDING DELAY IN PROCESSING THE ACTION.

19. SACO POC: INSERT THE RESPONSIBLE ACTION OFFICERS NAME, RANK AND/OR POSITION TITLE, OFFICE PHONE NUMBER AND EMAIL ADDRESS. THIS INFORMATION IS ESPECIALLY IMPORTANT TO ENSURE ANY QUESTIONS RELATED TO THE ACTION CAN BE QUICKLY DIRECTED TO THE APPROPRIATE POINT OF CONTACT, AVOIDING DELAY IN PROCESSING THE ACTION.
016241

_
HQDA FORM 5, (Draft)
OPMG Document
DOD-048402

AR 190 Crosswalk
Crosswalk Complete — submit data to G3 21 Jun 04
TRADOC review & consolidate data 16-17 Jun 04
Proponent Schools conduct mission/task 21 May — 16 Jun 04 analysis
CAC task proponent 21 May 04
schools

Task #8 completed 20 May 04
TRADOC WILL MEET THE
and fwd'd to G3
SUSPENSES FOR THE OTHER
TASKS AND WILL PROVIDE
Rec'd
PERIODIC UPDATES ON THEIR PROGRESS
Tasker 20 May 04
016242
1
OPMG Document
DOD-048403

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['palm . oopoo (Doc] . op ori000 'Door 016243
OPMG Document
DOD-048404

FOUO EXEMPT FROM MANDATORY DISCLOSURE UNDER the FOIA
DTG: 231500JUN04

Subject; OPMG Operations Agency: PMG POC: Col
)lb)-1
1. (U) Significant Activities - RFIs
The following actions are ongoing:
o Provided information of numbers of detainees, women detainees and juveniles to answer
request for information from Sen. Sarbanes and Sen. Boxer.

o PMG provided feedback on the OSD Detainee Ombudsman Program proposal to OGC for
inclusion in A/SA recommendation to OSD.

2. (U) Current Operations Seven Day Focus (Close Battle)
o Continued to prepare to answer queries from OSD and Congress prior to congressional
recess at the end of the week.

3. (U) Future Operations Long Range Focus (Deep Battle)
o Review I/R policy upon completion of the DAIG report; OPMG is currently awaiting
release and distribution of the DAIG report.

(0(5) -1
FOUO EXEMPT FROM MANDATORY DISCLOSURE UNDER the FOIA
OPMG Document DOD-048405

Doc_nid: 
4484
Doc_type_num: 
67