Army Pamphlet 690-47: Civilian Personnel DA Civilian Employee Deployment Guide

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Army Pamphlet 690-47: Civilian Personnel DA Civilian Employee Deployment Guide. Manual providing information on civilian (employees of DOD) deployment procedures. Civilian employees deployed are only subject to UCMJ in "congressionally declared war." Civilian Employees are not exempted from protection under the Geneva Conventions.

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Other
Doc_date: 
Wednesday, November 1, 1995
Doc_rel_date: 
Thursday, December 30, 2004
Doc_text: 

Department of the Army Pamphlet 690-47
Civilian Personnel

DA CIVILIAN EMPLOYEE DEPLOYMENT GUIDE
Headquarters Department of the Army Washington, DC 1 November 1995
Unclassified
DODD0A-008957

SUMMARY of CHANGE

DA PAM 690-47
DA CIVILIAN EMPLOYEE DEPLOYMENT GUIDE

This Department of the Army Pamphlet-

o Includes information mandated by Department of Defense Directive 1404.10,
Emergency Essential (EE) DOD U.S. Citizen Employees and AR 690-11.

o Contains information on policy and procedures affecting deployment issues.

DODDOA-008958

Headquarters Department of the Army Department of the Army Pamphlet 690-47Washington, DC 1 November 1995
Civilian Personnel
DA CIVILIAN EMPLOYEE DEPLOYMENT GUIDE
Summary. This pamphlet provides informa-changes on their expiration dates unless By Order of the Secretary of the Army: tion on civilian deployment procedures. sooner superseded or rescinded.
Applicability. This pamphlet applies to Ac-
DENNIS J. REIMER

tive Army, Army National Guard, and U.S. Suggested Improvements. Users are in-
General, United States Army

Army Reserve. During mobilization, chapters vited to send comments and suggested im-
Chief of Staff

and procedures contained in this pamphlet provement on DA Form 2028 Official: may be modified by the proponent.
(Recommended Changes to Publications and Proponent and exception authority. Blank Forms) directly to HQDA ATTN -7, The proponent of this pamphlet is the Assist-SAMR-CPP, 300 ARMY PENTAGON
ant Secretary of the Army (Manpower and WASHINGTON DC 20310-0300.
ONNE M. HARRISON

Reserve Affairs) (ASA (M&RA)). The ASA
Administrative Assistant to the

(M&RA) has the authority to approve excep-
Secretary of the Army Distribution. Distribution of this publica­
tions to this pamphlet that are consistent with
tion is made in accordance with the require­

controlling laws and regulation. The ASA
ments on DA Form 12-09-E, block number

(M&RA) may delegate the approval authority
5465, intended levels A, B, C, D, and for

in writing to a Division chief within the pro-History. This printing publishes a new Acitve Army, Army National Guard, and
ponent agency who holds the grade of colo-Department of the Army pamphlet. This U.S. Army Reserve.
nel or the civilian equivalent. publication has been reorganized to make it
Interim changes. Interim changes to this
compatible with the Army electronic

pamphlet are not official unless authenticated
publishing database. No content has been

by the Administrative assistant to the Secre­
changed.

tary of the Army. Users will destroy interim
Contents (Listed by paragraph and page number)
INTRODUCTION • 1-1, page I AUTHORITY TO DEPLOY • 1-2, page 1 EMERGENCY ESSENTIAL DESIGNATION • 1-3, page I COMMAND AND CONTROL • 1-4, page I LEGAL ASSISTANCE • 1-5, page I FAMILY ASSISTANCE • 1-6, page 2 TEMPORARY DUTY (TDY) ORDERS • 1-7, page 2 INDIVIDUAL READINESS PROCESSING (IRP) AND
DEPARTURE POINTS • 1-8, page 3 CIVILIAN IDENTIFICATION CARDS/TAGS • 1-9, page 3 MEDICAL SCREENING/PROCESSING • 1-10, page 3 CHEMICAL DEFENSIVE EQUIPMENT ISSUE AND TRAINING
• 1-11, page 4 WEAPONS AND TRAINING • 1-12, page 4 CLOTHING AND EQUIPMENT ISSUE • 1-13, page 4 WEIGHT/LUGGAGE LIMITATIONS • 1-14, page 5 DEPLOYMENT PACKET • 1-15, page 5 PASSPORTSNISAS • 1-16, page 5 CUSTOMS PROCESSING ENTRANCE AND EXIT
REQUIREMENTS • 1-17, page 5 LIVING UNDER FIELD CONDITIONS • 1-18, page 5 STATUS OF FORCES AGREEMENTS (SOFA) • 1-19, page 6 UNIFORM CODE OF MILITARY JUSTICE • 1-20, page 6 SPECIAL TRAINING REQUIREMENTS • 1-21, page 6 GENEVA CONVENTION, PRISONER OF WAR STATUS,
COMBATANT/NON-COMBATANT STATUS • 1-22, page 6 PAY (DIRECT DEPOSIT) • 1-23, page 6 SALARIES • 1-24, page 7 MAXIMUM SALARY LIMITATIONS (PAY CAP) • 1-25,
page 7 OVERTIME • 1-26, page 7 COMPENSATORY TIME • 1-27, page 7 LEAVE ACCUMULATION • 1-28, page 7 FOREIGN POST DIFFERENTIAL • 1-29, page 7 DANGER PAY • 1-30, page 8 TOUR OF DUTY/HOURS OF WORK • 1-31, page 8 ON-CALL DUTY • 1-32, page 8 JOB SECURITY • 1-33, page 8 MEDICAL CARE AND FEDERAL EMPLOYEE'S
COMPENSATION ACT BENEFITS • 1-34, page 9 LIFE INSURANCE • 1-35, page 9 CASUALTY STATUS • 1-36, page 9 CASUALTY AFFAIRS • 1-37, page 9 HIV TESTING • 1-38, page 9 REDEPLOYMENT PROCEDURES • 1-39, page 10

Appendixes
A. CIVILIAN INDIVIDUAL READINESS PROCESSING (IRP) QUALIFICATION DEPLOYMENT CRITERIA, page JI
B. DEPLOYMENT CRITERIA, page 11
C. CIVILIAN ORGANIZATIONAL CLOTHING AND INDIVIDUAL EQUIPMENT (OCIE) AND CHEMICAL DEFENSE EQUIPMENT (CDE), page 11

DA PAM 690-47 • 1 November 1995

Unclassified
DODDOA-008959

Contents—Continued
D. FAMILY DEPLOYMENT CRITERIA, page /3 Table List
Table 1: Protect Against Nuclear, Biological, Chemical (NBC) Attack, page 4
Table C-1: Organizational clothing and individual equipment, page 12
ii. DA PAM 690-47 • 1 November 1995
DODDOA-008960
1-1. INTRODUCTION
Historically, civilians have played an important role in the conduct
of U.S. military operations. More recently, Army civilians have
established themselves as an integral and vital part of America's
Army team. With distinction, they perform critical duties in virtually
every functional facet of Combat Support and Combat Service Sup­port, both at home and abroad. Serving beside their deployed uni­formed compatriots they also provide the critical skills necessary to
assure the availability of essential combat systems and weaponry;
thereby maximizing the fighting capability of the combat soldier and
success of the Army wartime and emergency mission.

This information has been prepared to inform Army civilian em­ployees, management officials, and the Field Commanders of poli­cies and procedures that affect civilian deployment issues. The
following information is applicable to deployments in CONUS,
OCONUS, and in support of military exercises. The basis of this
pamphlet is 'DOD Directive 1404.10, Emergency Essential (EE)
DOD U.S. Citizen Employees and AR 690-11, Planning for Use and
Management of Civilian Personnel in Support of Military Contin­gency Operations'. This information is accurate as of the current
date, but is subject to change based on evolving Department of
Defense directives, policies, and procedures. This information will
be updated on a periodic basis as required.

We welcome your recommendations, comments and questions.
Please address them to Headquarters, Department of the Army,
ATTN: SAMR-CPP, OFFICE OF THE ASSISTANT SECRE-
TARY, MANPOWER AND RESERVE AFFAIRS, 200 Stovall
Street, Alexandria. Virginia 22332-0300.
Telephone: DSN 221-9974, COMM 703-325-9974. FAX 703-325­3524.

1 -2. AUTHORITY TO DEPLOY
When the need for a particular civilian skill arises, civilian employ­ees who possess the required skills and have been pre-identified for possible deployment (e.g. those serving in Emergency Essential po­sitions or who otherwise volunteer for the particular assignment) will be assigned such duties before other employees. This policy does not, however, require the Army to conduct an exhaustive search for qualified volunteers when the need exists to quickly fill a requirement.
Army and DOD policy vests management with the authority to direct and assign civilian employees to perform duties necessary to accomplish the DOD mission. Such assignment may be required on a voluntarily or involuntarily or on an unexpected basis and may require civilian employees to perform combat support or other crisis essential functions. Army policy is to minimize the number of em­ployees who must be involuntarily deployed, and Army is commit­ted to providing all personnel who are sent to perform combat support or other crisis essential functions with proper training, equipment and protection. Management, however, may take appro­priate administrative action, including separation from the federal service, if a civilian employee refuses to perform such functions until relieved by appropriate authority. Employees may be directed to perform these functions regardless of whether they have been pre­identified as emergency essential, have signed the emergency essen­tial agreethent, or had previously agreed to perform such functions.
BASIC REFERENCES:
a.
5 USC 7106

b.
DOD Directive 1404.10, EE DOD U.S. Citizen Civilian Em­ployees, April 10,1992

c.
DOD Directive 1400.31, DoD Civilian Work Force Contingen­cyand Emergency Planning and Execution, April 28, 1995

d.
DOD Instruction 1400.32, DoD Civilian Work Force Con­tigency and Emergency Planning Guidelines and Procedures.

e. AR 690-11, Planning for Use and Managemant of Civillian Personnel in suppot of Military Contingency Operations.
f DA PAM 690-39, Family Assistance Handbook for Emergency Essential Personnel and Family Members, 1 February 1987.
g.
DA Message #38, 4 January 1991, DAPE-CPP, Subject: De­sert Shield Personnel Policy Message No. 38, Guidelines for As­signment, Utilization and Protection of Army Civilians in Southwest Asia.

h.
Army Mobilization Operations, Planning and Execution Sys­tem (AMOPES).

i.
FM 12-6 Personnel DOctrine, 9 September 1994. Note. Basic references are applicable to each topic contained in this guide. Additional references may also be identified.

1 -3. EMERGENCY ESSENTIAL DESIGNATION .
An Emergency Essential (EE) employee is a civilian employee who occupies an EE position and has signed a 'DOD Civilian Employee Overseas Emergency-Essential Position Agreement' (DD Form 2365). An EE position is a civilian position located overseas or one that would be transferred overseas during a crisis situation. The position is required to ensure the success of combat operations or to support combat essential systems subsequent to mobilization or an evacuation order. The position cannot be converted to a military position because it requires uninterrupted performance to provide immediate and continuing support for combat operations or support maintenance and repair of combat essential systems.
Due to unforeseen circumstances or the exigencies of a particular crisis, it may become necessary to identify positions as EE that have not been previously identified as such. These positions may be located in the overseas area or they may be positions to which an employee in the United States would be sent on temporary duty to the location of the crisis or other such emergency.
The deploying civilian will be requested to execute an EE agree­ment. If the employee declines to sign the agreement, but possesses special skills and expertise, which in management's view renders it necessary to send that employee on the assignment without signing the agreement, the employee may be directed on involuntary tempo­rary duty to the location where the employee's skills are required.
All civilian employees deploying to combat operations/crisis situa­tions are considered EE regardless of volunteer status or the signing of the EE position agreement. The employee will be in an EE status for the duration of the assignment.
REFERENCES: Basic.
1 -4. COMMAND AND CONTROL
Command and control relationships often change to meet the needs of particular deployments. Therefore, what may be the appropriate command and control structure during peacetime or at the employ­ee's normal place of work, may need to be changed during a crisis situation or a temporary duty assignment.
During a crisis situation or deployment, civilian employees are under the direct command and control of the on-site supervisory chain. Therefore, the on-site supervisory chain will perform the normal supervisory functions; for example, those related to perform­ance evaluations, task assignments and instructions, and initiating and effecting recognition and disciplinary actions.
REFERENCES:
a.
Basic

b.
Army Regulation 690-700, Chapter 751

1 -5. LEGAL ASSISTANCE
Legal assistance relating to matters of deployment is available to
DA PAM 690-47 • 1 November 1995.
DODDOA-008961
Army civilians notified of deployment and their families.
Legal assistance will be available for the period of deployment and is limited to matters related to deployment as determined by the on­site supervising attorney. These services normally include such things as preparation of wills and powers of attorney, and basic income tax assistance.
Additionally, legal assistance is authorized for employees and fam­ily members for a reasonable period, as determined by the on-site supervising attorney, after the employee returns from deployment to close out ongoing legal assistance matters that arose before or dur­ing the deployment.
REFERENCES:
a.
Basic

b.
Army Regulation (AR) 27-3, Legal Assistance Program, 30 September 1992

1 -6. FAMILY ASSISTANCE
Few other professions present the challenge to family life as does being part of national defense. Challenges such as separations, trav­el, duty in remote and often dangerous locations, and the diminished ability to choose where you are going to live are a part of daily lives in a military organization. This is true not only for soldiers, but for many civilians as well. Research and recent experiences have shown that Army readiness is enhanced when soldiers and civilians ensure their families are prepared to meet diverse situations. Today a part­nership exists between the Army and Army families. As soldiers and civilians better prepare their families to function independently in peace and war, they become more confident and train faster, perform better and are ready and able to give full attention to the mission. Army research indicates spouses and families who are satisfied with the Army way of life play a more significant role in development and performance of quality employees in the Army.
Civilian employees bear primary responsibility for family and per­sonal affairs readiness. However, their family members need to keep informed concerning key organization information, benefits, pro­grams, etc. Family members need to support the programs, services, and activities designed to maintain and/or enhance the quality of life and well-being of all members of the Total Army Family.
The Army Family Team Building (AFTB) program enhances Army
readiness through training the Total Army family. This program
incorporates existing training with newly developed training focus­

ing on the Total Army Family --soldier (active and reserve compo­nent), DA civilian, retiree, and family members. AFTB provides training to military, civilians, and their family members that is designed to enhance their family readiness. DA civilians and their family members are encouraged to participate in this training. Another source of information and assistance is the Family Support Group (FSG). This group is an organization of family members, volunteers, and Total Army personnel belonging to a unit/organiza­tion. The FSG is a command-sponsored activity to enable people within the unit/organization to help one another. FSGs create a unique atmosphere of mutual concern and care among organiza­tional families. The FSG also forms a vital link with the hoine station commander and family assistance centers during deploy­ments to answer family member questions and assist in meeting their needs. FSGs normally consist of the family members of a unit/ organization, but can include extended family members (grandpar­ents, aunts, etc.) and others interested in the welfare of the unit (fiancees, retirees, etc). Participation in a FSG should be strongly encouraged, but cannot be mandated. When family members under­stand the needs and benefits of a FSG, they are more willing to become involved in one.
The goal of family assistance is to provide support services to
eligible family members at, or near their home town or home instal­lation. These services will normally include the following:
Predeployment
Assist in establishing support groups.
Orientations which outline available assistance.
Assist single parent and dual deploying families in preparing family
care plans.
Coordinate with local and state human services assistance agencies.
Identify families with major problems which require special assist­ance.

Deployment
Provide family assistance.
Assist casualty assistance officers in providing support to survivors.
Assist families in relocating.
Provide support to waiting families.
Serve as sponsor for families with special needs.
Keep commanders abreast of major problems.

Post Deployment
Establish groups to deal with reunification problems.
Emergency-Essential civilians and those who may be called on to deploy in support of a military contingency or emergency should use a family checklist to assist in helping their family focus on issues that may arise after the employee has departed and also helps prepare the employee for deployment. A family checklist recom­mended by Army Community Services is at Appendix D. As a condition of employment, single parents or families where both parents are emergency-essential civilians, are required to prepare a family care plan. This plan will be equivalent to that required of the military located in the same geographical area (AR 690-11). REFERENCE:
a.
Basic

b.
Army Regulation (AR) 608-1, Army Community Service Program

1 -7. TEMPORARY DUTY (TDY) ORDERS
Civilian employees deploying to support military operations will need travel orders prepared in accordance with Chapter 3, Part D, of the Joint Travel Regulations (JTR), Volume Il. The orders should be prepared as follows.

a.
In the remarks section, Item 16, the following statements must be included (without the quotation marks) for all employees: "Ac­tual expense allowance authorized while on TDY site". (No per diem is authorized for civilians when living under field conditions while in support of military operations; however, they will be reim­bursed for actual subsistence expense, if any, while under field conditions.) "Authorized to carry Government issued weapon when permitted by Field Commander." "Medical care is authorized in accordance with AR 40-3, para 4-29(A)8 for civilians in a TDY status." "Overtime (or Compensatory Time) authorized at TDY site as required by the Field Commander." "PX privileges are author­ized." Additional authorizations such as "Rental car authorized at authorized layover locations" are optional and are determined by the home station. which issues the TDY order.

b.
The itinerary, item 11, should route the individual through the designated Conus Replacement Center (CRC) or other designated central processing site, where deployability will be verified, ac­countability established and onward transportation coordinated. It should also show all authorized layovers enroute to and from TDY location whenever possible. Mark an "X" in the block labeled "Variation Authorized" in case conditions warrant deviation enroute to and from the TDY location. Army policy authorizes advances for TDY expenses provided the estimated reimbursable "cash" expenses exceed 550.00. Advances are limited to a 45-day period and are

.

DA PAM 690-47 • 1 November 1995
DODDOA-008962

limited to meals and incidental expenses covered by the per diem rate or actual subsistence expense allowance and other authorized expenses that cannot be paid by charge card.
c. Civilian employees are expected to use the Government con­tractor-issued charge card to cover travel expenses. If conditions precluded the use of the charge card or a Government contractor­issued charge card was not offered the employee, an additional advance not to exceed 80 percent of the additional estimated cash expenses is authorized. This exception to the advance limitation is not available to employees who elected not to receive the Govern­ment contractor-issued charge card when offered by their command or whose Government contractor-issued charge card has been sus­pended or revoked because of delinquent payments. Per diem is authorized while enroute to and from the TDY site; however, if both lodging and meals are provided by the Government without fee, the per diem is limited to $2.00 per day in CONUS and $3.50 per day in OCONUS. If there is a charge for the use of Government quarters or Government provided meals, the preceding per diem rates will be increased by the actual fees in lieu of the maximum per diem rates shown in Appendices A and E of the JTR.
REFERENCES:
a.
Basic.

b.
Department of Defense Civilian Personnel Joint Travel Regu­lations (JTR), Volume 2, 1 September 1976, As Amended.

c.
Army Regulation (AR) 37-106, Financial Administration, Fi­nance and Accounting for Installations Travel and Transportation Allowances, 31 January 1990.

d.
DD Form 1610.

1-8. INDIVIDUAL READINESS PROCESSING (IRP) AND DEPARTURE POINTS
Upon activation of a CONUS Replacement Center (CRC) all civil­ians deploying as individuals will be required to deploy through that center.
Civilians deploying with units will usually process with the unit.
The home station/installation or sponsoring activity is responsible for completion of the Individual Readiness Processing (IRP) of its personnel. In the early stages of an operation it may be necessary that they deploy directly from their home station or other designated geographical location (CRC or other central processing center if CRC is not activated). The deployment of civilians through a central processing center or CRC is required to ensure that the individual meets all deployability criteria, is ready to deploy and to ensure accountability.
Processing procedures/requirements for military and civilian mem­bers of the Total Force are very similar and for that reason, a processing checklist is being designed to accommodate both military and civilian processing. However, until the new form is prescribed for use, the Civilian IRP Qualification Checklist at Appendix A should be utilized IAW instructions in Army Mobilization Opera­tions Planning and Execution System (AMOPES) (S).
REFERENCES:
a.
Basic

b.
Army Regulation 600-8-111, Replacement Operations

c.
Army Regulation 600-8-101, In- and Out- and Mobilization Processing

d.
Field Manual 12-6, Personnel Doctrine

1-9. CIVILIAN IDENTIFICATION CARDS/TAGS
The DA Form 1602 (Civilian Identification Card) is a standard ID Card used by DA civilian employees and other civilians who regularly require official identification in connection with the busi­ness of the Army, both in continental United States (CONUS) and overseas (OCONUS).
All deploying civilians and those designated as emergency essential who may deploy must have a valid DA Form 1602 in their posses­sion. The ID card will be completed in accordance with instructions contained in Chapter 8, AR 600-8-14.
The home installation also must issue each deploying civilian a Geneva Convention Card, DD Form 489, to document that they are authorized to accompany the armed forces. This affords them the protections of the Hague and Geneva Conventions and Prisoner of War status if captured.
All deploying civilians will also be issued identification tags utiliz­ing instructions contained in Chapter I 1 of AR 600-8-14.
REFERENCE:
a. Basic
b.
Army Regulation 600-8-14, Identification Cards, Tags and Badges

c.
Department of Defense Instruction 1000.1, Identity Cards Re­quired by the Geneva Conventions

d.
DA Form 1602

e.
DD Form 489

1-10. MEDICAL SCREENING/PROCESSING
The physical requirements for deploying individuals will be based on the functional requirements of the job to be performed in the theater and any other requirements specified by the in-theater com­mander. The individual must be physically fit to perform assigned duties, The ability to meet the requirements will be determined by a government administered physical examination at the home station prior to deployment.
Emphasis of the physical will be placed on diagnosing cardiovas­cular, pulmonary, orthopedic, neurologic, endocrine, dermatologic, psychological, visual, and auditory conditions which may preclude performing the related functional requirements.
All deploying individuals will be required to take any immuniza­tions or medications that might be required for deployment to the theater of operations.
All deploying individuals will also be administered o dental panorex and DNA sampling (where available) for identification purposes.
Individuals requiring vision corrective lenses (glasses or contact lenses), will be required to have a government administered eye examination and will be issued optical inserts for the protective mask.

Individuals should deploy with a minimum 90 day supply of any required medications to preclude any adverse impact of pharmaceu­tical shortages in the theater of operations. Part of the screening . process will be to assess both the amount of medications being
taken and its suitability in the theater environment.
Deployed civilian employees are entitled to in-theater full medical care, including pharmacy support, equivalent to that given active duty military.
Each deploying civilian will also be required to undergo a physical examination upon redeployment to identify and document any medi­cal problems that might be connected with the deployment. These redeployment physical examinations may be completed either prior to theater departure, or at the CONUS processing point or at the home installation.
Medical screening will include completion of the DA Form 8007, Individual Medical History, and the DA Form 4036-R, Medical and

DA PAM 690-47 • 1 November 1995.
DODDOA-008963
Dental Preparation for Overseas Movement. A completed copy of The in-theater commander will determine the requirement for equip­these forms will be included in the individual's Deployment Packet. ping and training civilian personnel with Chemical Defensive
Equipment (CDE). REFERENCE:
Training and equipment will be theater specific and dependent upon the threat and the nature of the duties. The employee's home station
a.
DA Form 8007.

b.
DA Form 4036-R.

will provide familiarization training in the use of the equipment. A listing of recommended CDE to be issued deploying civilians is
1-11. CHEMICAL DEFENSIVE EQUIPMENT ISSUE AND
included in Appendix C.
TRAINING

The standard requirement for civilian CDE training is taken from the Soldiers Manual of Common Tasks in table 1.
Table 1 Protect Against Nuclear, Biological, Chemical (NBC) Attack

CDE Number Task Page
031-503-1004 Put on, wear, remove, and store your M17-series protective mask with hood. 424
031-503-1005 Maintain your M17-series protective mask with hood. 434
031-503-1007 Decontaminate your skin and personal equipment. 477
031-503-1015 Put on and wear your MOPP gear. 490
031-503-1019 Recognize and react to chemical or biological hazard. 499
031-503-1006 Drink from canteen while wearing MOPP-4. 620
031-503-1008 Use the latrine while wearing MOPP-4. 636
Give First Aid
081-831-1008 Give first aid for heat injuries 709
081-831-1030 Administer nerve agent antidote to self (self-aid). 649
081-831-1031 Administer first aid to a nerve agent casualty (buddy-aid). 654

REFERENCES:
a.
Basic.

b.
Soldiers Manual of Common Tasks, STP 21-I-SMCT, Skill Level 1, Oct 90.

1-12. WEAPONS AND TRAINING
Under certain conditions Army civilians may be issued sidearms for their personal self defense, subject to military regulations regarding training in proper use and safe handling of firearms. Acceptance of a sidearm is voluntary by the emergency-essential civilian.
Authority to carry sidearms is also contingent upon the approval and guidance of the supported Combatant/MACOM Commander. The Army Component Commander must make the decision early in the operation as to whether or not civilians may be armed.
Only government issued sidearms/ammunition are authorized. Fa­miliarization training will be conducted per FM 23-35.
The installation is responsible for complete SRP processing (within their capability), to include weapons familiarization training and weapons issue. If the installation does not have the capability, then the CRC or designated central processing center is responsible for providing the training and issuing the sidearm.
REFERENCES:
a.
Basic.

b.
FM 23-35.

1-13. CLOTHING AND EQUIPMENT ISSUE
Organization Clothing and Individual Equipment (OCIE) will be issued to emergency-essential personnel and other civilians who may be deployed in support of military operations.
If required, civilian employees will be provided protective clothing and equipment, including some Nuclear, Biological, Chemical (NBC) defensive equipment. This equipment will be issued only as necessary to perform assigned duties during hostilities, conditions of war, or other crisis situations. The protective mask and chemical

protective clothing to include training sets will be issued to civilian emergency essential or deploying personnel.
Kevlar Helmets, load bearing equipment, and chemical defensive equipment will be worn in a tactical environment in accordance with supported unit procedures.
Maintenance and accountability of EE clothing and equipment is the responsibility of the employee to whom the items were issued.
Items of personal clothing and personal care are the responsibility of the individual. Civilian employees should bring work clothing re­quired by their particular job.
Appendix C is a list of Organizational Clothing and Individual Equipment (OCIE) that should be available for issue. The actual determination of items to be issued and quantities will be based on the specific circumstances of deployment, and will be determined by the theater Army Component Commander.
AR 700-84, (paragraph 3-7) specifies the procedure for obtaining camouflage uniforms, footwear and insignia for Department of Army Civilians who are required to wear Army clothing and foot­wear during field exercises or while accompanying the force in support of contingency operations. They are authorized to purchase such items from the Army Military Clothing Sales Stores (AMCSSs). Proper identification along with the Commander's state­ment listing clothing items required and quantities requested will be presented to AMCSS at time of sale. 'Insignia, for civilians' as shown in AR 670-1 (Para 29-10), will be attached and worn on the camouflage uniform. Insignia will be obtained through normal sup­ply channels. AR 700-84, (paragraph 3 -7) states that Commanders may authorize OMA funds for purchase of the Army camouflage uniform, undershirts, footwear, and other uniform related items. Name tapes, name plates, and insignia will be furnished and at­tached at Government expense.
Special instructions for wearing of Individual Battle Dress Uniform (BDU) items of equipment and protective clothing by civilians are contained in AR 670-1. Civilians authorized to wear this clothing/ equipment are expected to adhere to these instructions.
4 DA PAM 690-47 • 1 November 1995
DODDOA-008964
Civilians are authorized to wear the black baseball cap with BDUs, to be'purchased with installation funds. This headgear must also be worn per AR 670-1.
REFERENCES:
a.
Basic.

b.
AR 670-1.

c.
AR 700-84.

1 -14. WEIGHT/LUGGAGE LIMITATIONS
Restrictions on luggage size, weight and number of pieces which are allowed when deploying in support of contingency operations will depend on the operation and the type of transportation to be utilized. In most deployments of non-unit related personnel, contract com­mercial air will be utilized for transportation of these individuals to the theater of operations. In this case, the normal restrictions which apply to commercial airlines will be in effect. Generally these con­sist of the following:

Weight restrictions of 150 to 250 lbs of baggage.


No more than 2 pieces of checked baggage.


No more than 1 piece of laggage to be carried on the aircraft in addition of Chemical Defense Equipment (if required in the theater).

a.
In cases where an individual must accompany equipment which cannot be taken aboard passenger aircraft, arrangements must be made in advance with the Aerial Port of Embarkation.

b.
Specific luggage/weight requirements will be announced by HQ DA message as the requirement to deploy individuals and units unfolds.

REFERENCES: Basic.
1 -15. DEPLOYMENT PACKET
A deployment packet will be provided by the individual's home station/installation civilian personnel office or employer.
Upon completion of the required documents identified below, a copy will be retained in the CPO file/employer file and a copy forwarded with the individual to the central processing center or CONUS Replacement Center (CRC) if activated. The designated central processing center or CRC will validate the completion of the requirements and provide the individual with a copy to take to the personnel support activity in the theater of operations.
If any processing is completed at the central processing center/CRC or in the theater of operations, a copy will be provided to the home station CPO/employer.

Personal Data Sheet (Non-DA civilians) ACPERS Abbreviated Record/Printout (DA Civilians).


Civilian Individual Readiness Processing (IRP) Qualification Deployment Criteria.


Copy of TDY Orders (DD Form 1610).


DD Form 93, Record of Emergency Data. Upon deployment, the 1st card copy is mailed by the servicing CPO/employer to CDR, PERSCOM, ATTN: TAPC-PEC. The 2nd copy is retained in the individual's personnel file; 3rd copy is placed in employee's deploy­ment packet.


DA Form 8007 (Individual Medical History).


DA Form 4036-R (Medical and Dental Preparation for Overseas Movement).


DA Form 3645 (Organization Clothing and Individual Equipment Record).


Panographic Xray (Panorex) and/or DNA record (when available). Only one copy of Panorex will be made and it will be included in the copy of the deployment packet which is maintained at the home station CPO/employer.

REFERENCES:
a.
Basic.

b.
AR 600-8-101.

c.
DD Form 1610.

d.
DD Form 93.

e.
AR DA Form 8007.
f DA Form 4036-R.

g.
DA Form 3645.

1-16. PASSPORTSNISAS
Employees deployed overseas in support of military operations will be required to carry a passport at all times when traveling. In addition to the red 'No Fee' passport received by filing DD Form 1056, (Authorization to Apply for a 'No-Fee' Passport and/or Re­quest for Visa) civilians may be authorized reimbursement for the standard blue passport for use in passing through countries not friendly to the United States. This determination will be made on a case by case basis and is contingent on the area and circumstances of deployment.
Normally, charges for passports/visas are reimbursed; however, reimbursement of fees or charges for legal services required by local laws are not reimbursable. Reimbursement of authorized costs in obtaining the blue passport are made by filing SF 1034, (Public Voucher for Purchases and Services Other than Personal). EE em­ployees will maintain current red and blue passports at all times.
Requirements for visas will be determined by the country of deploy-ment/travel and obtained from their embassies prior to deployment.
Application for passports/visas will be submitted at the employee's home station and passport must be in the individual's possession upon arrival at a CRC or Aerial/Sea Port of Embarkation.
REFERENCES:
a.
Basic

b.
DOD Joint Travel Regulations (JTR), Volume

c.
DD Form 1056.

d.
SF Form 1034.

1-17. CUSTOMS PROCESSING ENTRANCE AND EXIT REQUIREMENTS
Civilian employees entering and exiting a country will be subject to the customs processing procedures established for that country. The entrance and exit requirements are country specific and will be covered during processing for deployment. Returning civilians are also subject to re-entry requirements of the United States.
REFERENCES:
a. Basic
1 -18. LIVING UNDER FIELD CONDITIONS

During major deployments, most individuals will be living under field conditions. Living under field conditions is much different from normal civilian life. There will be general lack of privacy and little opportunity for recreation during non-duty hours. Housing will often consist of tents or hastily constructed buildings. Food will be prepackaged rations or served in a military dining facility, which means that special diets may not be accommodated in some circum­stances. Showers, if available, may be communal, otherwise bathing may be from a bucket or helmet. There will be limited opportunities to phone home and mail deliveries may be delayed. Laundry serv­ices may also be severely limited. The organized practice of religion may be restricted to services and assistance provided by the military chaplain.
The on-site commander may impose special rules, policies, direc­tives, and orders based on mission necessity, safety, and unit cohe­sion. These restrictions need only be considered reasonable in the circumstance of the deployment to be enforceable.
.

DA PAM 690-47 • 1 November 1995
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The host nation may also impose special laws and rules. The spe­cific customs, traditions, and restrictions of the host nation will be addressed in the pre-deployment briefing and compliance is re­quired.
REFERENCES:
a. Basic
1 -19. STATUS OF FORCES AGREEMENTS (SOFA)
SOFAs are negotiated relationships between two countries wherein the host nation accords certain rights and responsibilities to mem­bers of U.S. Forces and accompanying civilians.
Many violations of host nation laws are also violations of U.S. law as well. SOFAs generally provide that punitive or other actions can be taken under appropriate U.S. military or civilian law, rule or regulation rather than the host nation law. A Foreign Criminal Juris­diction arrangement will be negotiated if the host nation will not agree to grant U.S. personnel some form of immunity. An agree­ment of this nature will provide jurisdictional protections and 2roce­dural safeguards for U.S. personnel. However, the host nation may still retain the right to prosecute U.S. personnel for offenses that are either exclusive violations of host nation law or those over which the host nation has primary concurrent jurisdiction.
REFERENCES:
a.
Basic

b.
Department of the Army Operational Law Handbook, The Judge Advocate General School.

1 -20. UNIFORM CODE OF MILITARY JUSTICE
Military criminal law is defined by the Uniform Code of Military Justice (UCMJ). Military criminal law is similar to civilian law in the United States. For example, most offenses which are crimes under civilian law are also crimes under military law; on the other hand, some offenses are peculiar to military law (i.e., absence with­out leave or violation of a lawful order). Those individuals who come under the jurisdiction of the UCMJ are limited by the status of the individual at the time the military crime was committed. There­fore, active duty soldiers are subject to the UCMJ at all times, on and off post; reserve component soldiers are subject to military law wher in federal service; and civilians may be subject to military law when serving with or accompanying an armed force in time of war'. The U.S. Supreme Court has ruled 'in time of war' to mean a congressionally declared war, and not contingency operations such as Southwest Asia, Somalia or Haiti.
Civilian employees are subject to the normal administrative discipli­nary procedures. Civilian employees are subject to the 'chain of command', and disciplinary procedures are the responsibility of the on-site supervisor. In cases requiring suspension or dismissal, the discipline may be administered at the home station.
REFERENCES:
a.
Basic

b.
Uniform code of Military Justice

c.
DA Message, DAJA-CL, 081900Z Feb 91, Subject: Time of War Under UCMJ and MCM

1 -21. SPECIAL TRAINING REQUIREMENTS
All deploying civilian personnel will receive training in the areas of the Weapons Familiarization, Geneva Conventions, Code of Con­duct, Uniform Code of Military Justice, Rules of Engagement, Health and Sanitation, First Aid, Customs and Courtesies for the area of deployment, Legal Assistance, and Status of Forces Agree­ment (if applicable). Training on other issues/topics (i.e., military driver's license) will be provided as dictated by the specific circum-stances of the deployment.
The home installation is responsible for providing or coordinating training for personnel identified for deployment.
REFERENCES:
a. Basic
1-22. GENEVA CONVENTION, PRISONER OF WAR
STATUS, COMBATANT/NON-COMBATANT STATUS
The 1907 Hague Convention and the 1949 Geneva Convention are rules that were developed by the international community to govern the law of warfare. These agreements have evolved into principles that are now recognized as part of international law.
Under both the Hague and Geneva Conventions, combatants and non-combatants are entitled to be protected as Prisoners of War­(POW) if captured. These protections are accorded to those who are persons accompanying the armed forces without actually being members thereof provided they have received authorization from the armed forces which they accompany, and have been provided with an identity card, most notably the Geneva Convention Card (DD Form 489). Since the issuance of an identity card is significant, all civilians accompanying the armed forces must be issued a Geneva Convention Card prior to deployment.
The treatment accorded to POWs depends on each POW's particular status or rank. The higher the status or rank, the greater the benefits afforded to that POW.
Civilians who take part in hostilities may be regarded as combatants and are subject to attack and/or injury incidental to an attack on military objectives. Taking part in hostilities has not been clearly defined in the law of war, but generally is not regarded as limited to civilians who engage in actual fighting. Since civilians augment the Army in areas in which technical expertise is not available or is in short supply, they, in effect, become substitutes for military person­nel who would be combatants.
It is not a violation of the law of war for an Emergency Essential employee to wear a U.S. issued uniform or to carry a U.S. issued weapon for personal self-defense while accompanying a military force.
Capture of an Emergency Essential employee by an opposing force while wearing a uniform or carrying a weapon does not deprive a civilian employee accompanying a military force of any Geneva Convention protections.
REFERENCES:
a.
Basic.

b.
Geneva Convention (1949).

c.
DD Form 489.

1 -23. PAY (DIRECT DEPOSIT)

In order to ensure continuation of pay while detailed to support military operations in the field, DA policy requires civilian employ­ees to join a direct deposit/electronic funds transfer (DD/EFT) pro­gram at their home installation before deployment. Once under DD/ EFT the employee must remain in the program. All Emergency Essential employees are required to join a DD/EFT program as a condition of their employment.
Any errors by the Government resulting in charges by a financial institution will be reimbursed by the Defense Finance and Account­ing Service Center servicing the employee. Letters of explanation will be sent to the recipients of any dishonored checks explaining that the dishonored check was the result of Government error, not an error on the part of the individual.
.

DA PAM 690-47 • 1 November 1995
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REFERENCES:
a.
Basic.

b.
Defense Finance and Accounting Memorandum (DFAS-IN-SAC-B), 5 August 1992, Subject: Implementation Guidance for Di­rect Deposit of Pay in the Department of Defense.

1-24. SALARIES
Salaries are not tax free while on deployment. Likewise, salary deductions do not change while on deployment.
If a civilian employee is in a 'missing' status, his/her pay and allowances continue. 'Missing' status is defined as missing in ac­tion; interned in a foreign country; captured; beleaguered; or be­sieged by a hostile force; or detained in a foreign country against his/her will.
Civilian employees will be entitled to receive the same pay and allowances to which they were entitled at the time they are declared missing, and to which they would become entitled thereafter (i.e., within grade increases).
REFERENCES:
a. Basic
1-25. MAXIMUM SALARY LIMITATIONS (PAY CAP)
During crisis operations. the maximum salary limitation which nor­mally limits a GS/GM employee's pay (basic pay + premium pay) for the pay period to the maximum biweekly rate for a GS-15, may be waived. However, the employee would still be subject to the annual maximum rate for level 1 of the ExecutiVe Service (Title 5,
U.S.C. Sec 5307 applies).
The decision to waive the pay cap is made by the Office of Person-nel Management, based upon a request from Army and/or DOD.
Danger pay and Foreign Post Differential are not subject to the premium pay cap, but cannot exceed 25 percent of the employee's basic pay.
The pay cap does not apply to wage grade employees. •
REFERENCES:
a.
Basic

b.
AR 37-105, Financial Administration, Finance and Accounting for Installations: Civilian Pay Procedures, 4 May 1987

1-26. OVERTIME
GS employees whose basic rates of pay do not exceed that of a GS­
10. step 1, will be paid at a rate of one and one-half times their basic hourly pay rate for each hour of work authorized and ap­proved over the normal 8 hour day or 40 hour week.
Employees whose rate exceeds that of a GS-10, Step 1, will be paid at the rate of one and one-half times the basic hourly rate of a GS­10, Step 1.
Since it may not be possible to approve exact overtime hours in advance, the employee's travel orders should have this statement in the remarks column: 'Overtime authorized at TDY site as required

• by the Field Commander. Time and attendance reports should sent to (name and address).' The field commander should submit to the employee's home installation a DA Form 5172-R or local authoriza­tion form (with a copy of the travel orders) documenting the actual premium hours worked by each employee for each day of the pay period as soon as possible after the premium hours are worked.
Generally, employees must receive compensation for all hours scheduled and worked. Under certain conditions GS/GM employees who are exempt from the Fair Labor Standards Act (FSLA) (desig­nated by an 'E' in the FLSA code block on their Leave and Earn­ings Statement) may be granted compensatory time in lieu of overtime. Wage grade employees cannot be granted compensatory time because they are required to be paid overtime at the rate of one and one-half times the employee's basic hourly rate.
REMINDER -- total overtime plus base pay cannot exceed the pay cap discussed separately in this guide under Maximum Salary Limi­tations (Pay Cap). Also, employees on an oncall status do not earn overtime unless actually called to duty and are only paid on the basis of hours actually worked.
REFERENCES:
a.
Basic

b.
AR 37-105, Financial Administration, Finance and Accounting for Installations: Civilian Pay Procedures, 4 May 1987

c.
DA Form 5172—R

1-27. COMPENSATORY TIME
Overtime in excess of the established theater administrative work­week when under field conditions may be considered occasional or irregular for payroll purposes. This allows GS/GM employees who are exempt from the FLSA (designated by an 'E' in the FSLA code block on their leave and earnings statement) to be granted compen­satory time for a part of overtime in lieu of overtime pay.
Since pay is a home station responsibility, the employees will have up to 13 pay periods after that in which the compensatory time was earned to take the time off. After that, the compensatory time will be paid at the overtime rate in effect at the time worked.
Wage grade employees are not eligible for compensatory time be­cause they must be paid at the overtime rate of one and one-half times their basic hourly rate.
Compensatory time is subject to the same constraints/limitations of the pay cap.
REFERENCES:
a.
Basic

b.
AR 37-105, Financial Administration, Finance and Accounting for Installations: Civilian Pay Procedures, 4 May 1987

1-28. LEAVE ACCUMULATION
Any annual leave in excess of the maximum permissible carry over is automatically forfeited at the end of the leave year.
Annual leave forfeited during a combat or crisis situation which has been determined by appropriate authority to constitute an exigency of the public business may be temporarily restored. However, the employee must file for carry over.
Normally, the employee has up to two years to use restored annual leave.
REFERENCES:
a.
Basic

b.
AR 690-990-2, Book 630, Subchapter 53, Annual Leave

1-29. FOREIGN POST DIFFERENTIAL
Employees assigned to work in foreign areas where the environmen­tal conditions either differ substantially from CONUS conditions or warrant added compensation as a recruiting and retention incentive are eligible for Foreign Post Differential (FPD) after being stationed in the area in excess of 41 days.

DA PAM 690-47 • 1 November 1995.
DODDOA-008967

FPD is exempt from the pay cap and is paid as a percentage of the basic pay rate not to exceed 25% of the basic pay.
The Department of State determines areas entitled to receive FPD and the FPD rate for the area. The Department of State also deter­mines the length of time the rate is in effect. Different areas in the same country can have different rates.
REFERENCES:
a.
Basic

b.
AR 37-105, Financial Administration, Finance and Accounting for Installations: Civilian Pay Procedures, 4 May 1987

1-30. DANGER PAY
Civilian employees serving at or assigned to foreign areas desig­nated for danger pay by the Secretary of State, because of civil insurrection, civil war, terrorism or wartime conditions which threaten physical harm or imminent danger to the health or well being of a majority of employees stationed or detailed to that area, will receive a danger pay allowance (DPA).
The allowance will be a percentage of the employee's basic com­pensation at the rates of 15, 20, or 25 percent as determined by the Secretary of State. This allowance is in addition to any foreign post differential prescribed for the area but in lieu of any special incen­tive differential authorized the post prior to its designation as a danger pay area.
The foreign post differential may be reduced by any part attributable to political violence. The combined danger pay and post differential must be at least 5 percent above the previous combined post differ­ential and special incentive differential at the post, if any, in effect at the post prior to its designation as a danger pay area.
The DPA commences for employees already in the area on the date of the area's designation for danger. For employees later assigned or detailed to the area, DPA commences upon arrival in the area. For employees returning to the post after a temporary absence it com­mences on the date of return.
DPA will terminate with the close of business on the date the Secretary of State removes the danger pay designation for the area or on the day the employee leaves the post for any reason for an area not designated for the DPA.
DPA is not subject to the pay cap discussed separately in this guide. DPA is not part of the basic compensation for computation of within-grade step increases; however, for wage grade employees it is part of the employee's basic rate of pay for the computation of overtime, holiday, Sunday premium pay, retirement, Federal Em­ployee's Group Life Insurance, Federal income Tax, Federal Insur­ance Compensation Act, or MEDICARE, state and city, or local tax deductions.
REMINDER--The DPA paid to Federal civilian employees should not be confused with the Imminent Danger Pay (IDP) paid to the military. The IDP is triggered by different circumstances and is not controlled by the Secretary of State.
REFERENCES:

a.
Department of State Standardized Regulation 404, Chapter 650, Danger Pay Allowance, 6 August 1986

b.
AR 37-105, Financial Administration, Finance and Accounting for Installations: Civilian Pay Procedures, 4 May 1987

1-31. TOUR OF DUTY/HOURS OF WORK
"Tour of Duty" and "Hours of Work", as used by this guide. are
synonymous terms meaning the hours of a day (a daily tour) and the days of an administrative workweek (a weekly tour of duty) that constitute an employee's regularly scheduled administrative work­week.
The Administrative workweek constitutes the regularly scheduled hours for which a deployed employee must receive basic and pre­mium pay. Under some conditions, hours worked beyond the admin­istrative workweek may be considered to be irregular and occasional, and compensatory time may be authorized in lieu of overtime/premium pay.
The authority for establishing and changing the tours of duty for civilian employees is delegated to the in-theater commander or his representative. The duration of the duty is dependent upon the par­ticular operation and will be established by the in-theater command­er.
REFERENCES:
a.
Basic

b.
5 Code of Federal Regulations (CFR) 610.1(2(h)

c.
AR 690-990-2, Book 610. Hours of Duty

1-32. ON-CALL DUTY
During crisis situations, the nature of the work may make it neces­sary to have employees 'on-call' because of emergencies or admin­istrative requirements that might occur outside the established work hours. On-site commanders may designate employees to be availa­ble for such a call during off-duty times. Designation of employees for this purpose will follow these guidelines:

There should be a definite possibility that the services of the designated employee might be required.


On-call duties required of the employees will be brought to the attention of all employees concerned.


If more than one employee could be used for on-call service, the designation should be made on a rotating basis.


On-call duty should not unduly restrict movement.

The designation of employees to be 'on-call' or in an 'alert' posture will not, in itself, serve as a basis for additional compensation (i.e., overtime or compensatory time). If an employee is called in, the employee must be compensated for a minimum of two hours.
REFERENCES:
a.
Basic

b.
5 Code of Federal Regulations (CFR) 6I0.102(h)

c.
AR 690-990-2, Book 610. Hours of Duty

1-33. JOB SECURITY

Upon satisfactory completion of the employee's initial TDY tour and any approved extension thereto, the employee normally will be returned to the position of record held at the time the TDY began.
If the position of record is abolished, downgraded, identified with a transfer of function, etc., while the employee is on TDY, the em­ployee will be treated as if he/she had not left the position. Deploy­ment will neither exempt the employee from competing with others in the competitive area for continued employment nor deny him/her any rights or entitlements.
If deployed employees are identified for separation, change to lower grade, transfer of function, etc., the action will not be delayed due to deployment except as authorized by reduction in force regulations. Continuation of the deployment will be negotiated with the employ­ee's new supervisor if appropriate.
8.
DA PAM 690-47 • 1 November 1995
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REFERENCE:
a.
Basic

b.
Chapter 351, Code of Federal Regulations

1-34. MEDICAL CARE AND FEDERAL EMPLOYEE'S
COMPENSATION ACT BENEFITS

All permanent employees with regularly scheduled tours of duty are eligible for coverage under the Federal Employee Health Benefits (FEHB) Program. These employees are also automatically covered by the Federal Employee's Compensation Act (FECA) (Workman's Compensation).
The FEHB helps protect employees and family members from the expenses of illness and accident. Employees must register for FEHB during regularly designated "open seasons" and cannot initiate cov­erage because of detail to another area.
Employees will be permitted to select another health plan if they are currently insured under a Health Maintenance Organization (HMO) arrangement and one or all of their family members are moving out of the HMO serviced area. Employees under HMOs should consider electing a fee for service plan if their family will be moving outside the HMO serviced area during the period of deployment. In either case employees are encouraged to continue medical coverage for their families.
Civilian employees who sustain injury or death while deployed may receive benefits provided by the FECA. Civilian employees who sustain a traumatic injury in the performance of duty must notify the on-site supervisor as soon as possible, but not later than 30 days from the date of the injury. If the employee is incapacitated, this action may be taken by someone acting on his/her behalf.
Civilian employees who require treatment for disease or injury sus­tained during the deployment will be provided care at no cost to the employee under the DOD Military Health Services System. The care provided will be equivalent to that received by active duty military personnel.
If a redeployed civilian employee suspects that an injury or illness is related to the deployment or occupation, the employee should fol­low the procedures and regulations established by the installation's Civilian Personnel Office and the Department of Labor.

REFERENCES:
a.
Basic

b.
Title 5, United States Code, Chapter 89

c.
Federal Employees' Compensation Act (FECA), 5 U.S.C. 8101

d.
AR 40-3

1-35. LIFE INSURANCE
Federal civilian employees are eligible for coverage under the Fed­eral Employees Group Life Insurance (FEGLI) program.

Death benefits (under basic and all forms of optional coverage) are
payable regardless of cause of death. The Office of Personnel Man­agement (OPM) has confirmed that civilians who are deployed with
the military to combat support roles during times of crises are not
"in actual combat" and are entitled to accidental death and dismem­berment benefits under FEGLI in the event of death. Similarly,
civilians carrying sidearms for personal protection are not "in actual

combat".
Employees should review the following forms prior to deployment
as appropriate:


SF 2808 (Designation of Beneficiary, CSRS).


SF 3102 (Designation of Beneficiary,FERS).


SF 2823 (Designation of Beneficiary, FEGLI).


SF 1152 (Designation of Beneficiary, Unpaid Compensation of Deceased Employee).


TSP Form 3 (Designation of Beneficiary) Thrift Savings Plan.


SF 2802 (Designation of Beneficiary, Lump Sum Benefits).


SF 3102 (Designation of Beneficiary, Unpaid Annuity).

a.
Employees should obtain a copy of the FEGLI booklet entitled Description and Enrollment in the FEGLI Program. The booklet is available in local CPOs.

b.
Employees who desire to obtain or increase FEGLI optional insurance should consult their servicing CPO to determine eligibility and evidence of insurability.

REFERENCES:
a.
Basic.

b.
RI 76-21, Federal Employees' Group Life Insurance

c.
OPM Memorandum, 13 Jul 93, Subject: Federal Employees' Group Life Insurance Accidental Death and Dismemberment (AD&D) Coverage

d.
PERSCOM Memorandum, 11 Mar 93, TAPC-CPF-O, Waiver of FEGLI War Clause

1-36. CASUALTY STATUS
A casualty is defined as any person who is lost to the organization by reason of having been declared dead, wounded, injured, diseased, interned, captured, retained, missing in action, beleaguered (an or­ganized element which has been surrounded by hostile force for the purpose of compelling it to surrender), or detained.
Notification of next of kin will be initiated by the proper authorities as detailed in this guide.

Civilian employees killed in the line of duty are entitled to many of the same benefits as military casualties. Mortuary benefits for eligi­ble employees include: search, recovery, and identification of remains; disposition of remains; removal and preparation of remains; casket; clothing; cremation (if requested); and transporta­tion of remains to permanent duty station or other designated loca­
tion.
REFERENCES:
a.
Basic

b.
AR 600-8-1, Casualties and Mortuary Affairs

1-37. CASUALTY AFFAIRS
Next of kin (NOK) notification will be made in the event an em­ployee dies, is missing, or unable to express his or her desires after becoming ill. The notification will be handled promptly in an appro­priate, dignified and understanding manner by the Casualty Area Command.
After official notification by the Casualty Area Command, local commanders may contact the NOK for expressions of condolence and offers of assistance.
Casualty Assistance Officers will be appointed by the Civilian Per­sonnel Officer nearest the NOK to provide assistance to the NOK and explain their benefits and entitlements.
The local Army Community Service is also available to provide assistance to the NOK and eligible family members.
REFERENCES:
a.
Basic

b.
AR 600-8-1, Casualties and Mortuary Affairs

1-38. HIV TESTING
.

DA PAM 690-47 • 1 November 1995
DODDOA-008969
Chapter label 6, Section III of AR 600-100, Identification, Surveil­lance, and Administration of Personnel Infected with Human Im­munodeficiency Virus (HIV), prohibits mandatory HIV testing of civilian employees (unless specified in the DoD Foreign Service Clearance Guide and/or a Status of Forces Agreement (SOFA)).
DA policy (DA DCSPER/ OTJAG decision) is that in those isolated situations when a requirement exists for mandatory HIV screening, and the test is positive, a civilian can be deployed in support of a contingency operation as long as the host country is notified and the individual is able to perform assigned duties.
REFERENCES:
a.
Basic

b.
AR 600-100

1 -39. REDEPLOYMENT PROCEDURES
Upon completion of the military operation, or other authorized re­lease, most employees will return to their original home installation. All employees should redeploy through the processing center from which they deployed.
In addition to normal administrative and individual readiness processing requirements discussed throughout this guide, the return processing will also include a thorough medical screening, a debrief­ing, and return of equipment where appropriate.
The amount of time spent at the return processing center will be kept to the absolute minimum required to complete the necessary administrative procedures. Civilians will be included in all Welcome Home or other special recognition ceremonies at all levels.
REFERENCES:
a.
Basic

b.
AR 600-8-101, Personnel Processing (In and Out and Mobilization)

c.
FM 12-6, Personnel Doctrine

d.
FM 100-17, Mobilization, Deployment, Redeployment and Demobilization

10. DA PAM 690-47 • 1 November 1995
DODDOA-008970

Appendix A CIVILIAN INDIVIDUAL READINESS PROCESSING (IRP) QUALIFICATION DEPLOYMENT CRITERIA
A-1. PERSONNEL RECORDS REQUIREMENTS
a.
Personal Data Sheet or ACPERS Printout.

b.
Deployment packet.

c.
Passport/Visa issued if required for area of deployment.

d.
Theater (Country) Clearance.

e.
Travel Documents (TDY Orders).
f SF-50, Detail Documentation.

A-2. PERSONNEL MANAGEMENT REQUIREMENTS
Family Care Plan Required. (See AR 690-11.)
A-3. PERSONNEL ACTIONS REQUIREMENTS:
a.
Two Identification Tags with Metal Necklace.

b.
DA Form 1602 (Civilian Identification) Identification.

c.
DD Form 489 (Geneva Convention Identity Card for Persons Who Accompany the Armed Forces).

d.
Enrolled in Direct Deposit of Pay.

e.
Completion of DD Form 93 (Record of Emergency Data) (Copy forwarded to TAPC-PEC).

A-4. ORGANIZATION CLOTHING/EQUIPMENT REQUIREMENTS
a.
Completed DA Form 3645 (Organization Clothing and Indi­vidual Equipment Record).

b.
Chemical Defense.

(1)
Suit, Chemical Protective.

(2)
Mask, Protective M17-series w/hood (Tested?)

(3)
Overshoes, boot, combat.

(4)
Gloves, set, checmical.

(5)
Antidote kit, Mark I.

(6)
CTA 50-900 Issue.

(7)
Clothing Issue.

A-5. MEDICAL REQUIREMENTS
a.
HIV Cleared? (If required).

b.
DNA Sample Processed?

c.
Prescription Medicine (90 day supply recommended)(if applicable).

d.
Pregnant?

e.
Immunizations current?
f Eyeglasses (one pair)(if needed).

g.
Eyeglass Mask inserts (one pair) (if required to wear glasses).

h.
Hearing Aid with extra batteries (if hearing aid is required).

i.
Medical Warning Tags (two each). Why?

j.
Completion of DA Form 8007 (Individual Medical History).

k.
Completion of DA Form 4036-R (Medical and Dental Prepa­ration for Oversea Movement).

I.
Preventive Medicine Brief.

A-6. DENTAL REQUIREMENTS
Acceptable Panographic X -ray on file.
A-7. LEGAL AFFAIRS REQUIREMENTS
a.
Prepare Powers of Attorney.

b.
Prepare Last Will and Testament.

c.
Geneva Convention Briefing.

d.
Laws of War Briefing.

e.
Briefed on Local Laws for Deployment Area?

A-8. CPO REQUIREMENTS
a.
Family Care Plan Approved. (Refer to item 2a.)

b.
Emergency-Essential Agreement signed.

c.
Valid Military/Intemational drivers license (if required).

d.
Major Credit Card.

e.
Telephone Calling Card.

A-9. TRANSPORTATION REQUIREMENTS
a. HHG/Personal Property Arrangments.
b. Transportation Arrangements.
A-10. PROVOST MARSHAL
a.
Completed DD Form 2506 (Vehicle Impoundment Report).

b.
Completed Disposition of Private Weapon/Firearm.

A-11. HOUSING OFFICE
Housing/Leasing Arrangement/Notification of Absence.
A-12. ARMY COMMUNITY SERVICES
a.
Family Information/Assistance.

b.
Family Member Briefing on Sponsor's Deployment Mission and Area.

A-13. INSTALLATION REQUIREMENTS
a. Received Briefings.
(1)
Customs/Culture.

(2)
Environment.

(3)
Terrorist Threat.

b.
Weapons training (see note 1).

c.
Chemical Defense Training (see note 2).

(1)
Training in First Aid.

(2)
Training in Administering Nerve Agent Antidote to Self (Self Aid).

d.
Central Issue Facility Clothing Issue.

e.
CTA 50/Equipment Issued.

Note.
1.
Weapons—If the Combatant Commander/MACOM Commander author­izes weapons (sidearms only) for civilians, and the member desires to accept a weapon, he or she must be trained in the use of the weapon prior to it being issued.

2.
If theater commander indicates NBC threat, individual must meet require­ments of STP-32 1 -1-SMCT, Soldiers Manual of Common Tasks Skill Level 1, October 90.

Appendix B DEPLOYMENT CRITERIA
B-1.
All items issued must be returned to the point of issue.
a. Chemical Defense Clothing and Equipment include the following:
(1)
Protective mask and Optical Inserts.

(2)
Overgarments, Chemical (Proper size required).

(3)
Hood, Protective Mask.

(4)
Overshoes.

(5)
Gloves with inserts.

b.
Battle Dress Uniform (three) (Desert if required and available) includes the following.

(1)
Coat.

(2)
Trousers.

(3)
Hat.

(4)
Boots (two pairs).

c.
Individual equipment is as follows:

(1)
Canteens (two).

(2)
Belt/Individual.

(3)
Duffel Bag.

(4)
Poncho.

(5)
Sleeping Bag.

(6)
Blankets (two).

(7)
Waterproof Bags (two).

(8)
First Aid Case.

B-2.
Other required items and tasks that must be accomplished prior to deployment are as follows:
a. ID tags (two ea).
.

DA PAM 690-47 • 1 November 1995
DODDOA-008971
b.
Passports.

c.
Visa (if required).

d.
Shots and Medical Records.

e.
Physical.
f Dental Panographic X-ray.

g.
DD Form 489 (Geneva Convention Identity Card for Persons Who Accompany the Armed Forces).

h.
DA Form 1602 (Civilian Identification).

i.
Family Care Plan.

j.
Review/Update Life Insurance.

k.
EE Mobility Agreement Signed.

1. Weapons/Sidearms and Required Training—If the CINC/ MACOM Commander authorizes for civilians and the civilian em­ployee agrees to accept.
m.
DNA Sampling (if required).

n.
HIV Testing (if required).

B-3.
Recommended items are as follows:

a.
Personal Will.

b.
Power of Attorney.

c.
Telephone Calling Card.

d.
Government Issued Credit Card.

e.
Personal Medication-90 Days Suggested.
f Extra Pairs of Glasses.

g.
Disposable Razors/Shaving Kit.

h.
Personal Hygiene Items (toothpaste, deodorant, and so forth).

i.
Zip lock bags in various sizes.

Table C-1 Organizational clothing and individual equipment
J. Towels and Wash Cloths.
k. Underwear—enough for 2 weeks.
1. Radio (battery powered) FM or Short Wave.
m.
Alarm Clock (battery powered).

n.
Socks (to be worn with boots.

o.
Safety Shoes (if required for your job).

P.
Sewing Kit.

9. Sun Glasses.
r.
Stationary and stamps.

s.
Extra Batteries for Radios/Hearing Ai ds/Games.

t.
Civilian Clothing—Approximately five sets: two casual, three for work.

u.
Blank Checks—Banking facilities may or may not be availa­ble. Credit services will be available on a limited basis.

Appendix C CIVILIAN ORGANIZATIONAL CLOTHING AND INDIVIDUAL EQUIPMENT (OCIE) AND CHEMICAL DEFENSE EQUIPMENT (CDE).•
Table C-1 lists the recommended minimum quantities of equipment and clothing to be issued to EE personnel. Contingent on geographic and enviommental considerations, supported commanders have the authority to add to the list. However, deletions must be approved by DA. When adding items to the standard issue list, supported com­manders will notify DA (DAPE-CP) of the additions.
Unit of issue .
1 each
.
1 each
.
1 each
.
1 each
.
1 each
.
1 each
.
1 each
.
1 each
.
1 each
.
1 each
.
1 each
.
1 each
.
1 each
.
1 each
.
1 each
.
1 each
.
1 each
.
1 each
.
1 each 1
.
1 each
.
1 each
.
1 each
.
1 each
.
1 each
. 1 each 2
.
1 each
3 per indiv 1 per mask 1 per mask 2 per indiv
3 sets per mask 1 pair3 1 pair 1 pair3 1 pair
1 per mask 2 per mask 1 per indiv
Nomenclature

Bag, Barracks Bag, Duffel, Nylon Duck Bag, Waterproof Belt, Individual Equipment Canteen, Water, Plastic Case, First Aid Dressing Cover, Canteen Water Cover, Helmet Camoufalge Cup, Water Canteen Fork, Field Mess Hat, Camo, Desert Helmet Jacket, Field Knife, Field Mess Liner, Cold Weather Coat Mattress, Pneumatic (or equal)
Overshoe, Green Vinyl/Black Rubber Pan, Mess Kit Poncho, Wet Weather Shirt, Cold Weather, Wool OG 108 Sleeping Bag, Extreme Cold Weather, Type II Spoon, Field Mess Suspenders, Individual Equipment Suspenders, Trousers . Sweater, OD-3721 (See note 2.) Vest, Ground Troop, Fragmentation
CHEMICAL DEFENSE EQUIPMENT

Antidote, Mark 1 Kit Bag Waterproof, CB Mask M1 Carrier, Protective Mask M15A2 Decontaminating Kit, Skin M258A Filters, Elements M13A2 Footwear Chem Protective (Training Set) Footwear Covers, Chemical Protective Gloves Chem Protective (Training Set) Gloves Set, Chemical Protective Harness, Head, CB Hood, CB Mask Field M6A2 Mask, CB, Field M17 Series
DA PAM 690-47 • 1 November 1995

DODDOA-008972

Table C-1 Organizational clothing and individual equipment—Continued .
Unit of issue
1 per indiv 1 per mask 1 each 1 each3
1 each
.
1 each
.
1 each
.
2 each
.
1 each
.
3 each
.
1 each
.
6 each
.
2 each
.
2 each
.
6 each
.
3 each
.
6 each
Notes:
Nomenclature

Mask, Chem Protective Outserts, Eye Lens Suit, Chemical Protective Suit, Chemical Protective (Training Set) Suspenders, Field, Load Bearing Equipment
REQUIRED PERSONAL CLOTHING

Bag, Duffel (Clothing)
Belt, trousers, web, blk
Boots, Combat (Pair)
Buckle, Belt, Trousers, Open, Blk

Coat, Cbt, Camouflage Coat, Cold Weather Drawers. Colored Insert, Gloves Gloves, Shell Socks, Cushion Sole Trousers, Cbt Camouflage Undershirt, Colored
1.
Wet weather suit may be issued in lieu of Poncho.

2.
Shirt, Wool OG-108 may be issued in lieu of sweather OD-3721.

3.
One set issued only for training purposes.

Appendix D FAMILY DEPLOYMENT CRITERIA
D-1.
There are things that a family should check on and know about before an individual deploys anywhere. Army Community Services recommends the following:
a. Medical. •
(I) Are immunizations for each member of the family up to date?
. (2) Where are the health and dental records for each member of the family?
(3)
Who is contacted if medical assistance is needed?

(4)
Where are your civilian medical insurance policies?

(5)
Are family members briefed on procedures for filing medical insurance claim forms?

b.
Finance.

(1)
Will there be money immediately available on a continuing basis during your absence?

(2)
Is there an allotment to be sent to the family or bank, or have you initiated direct deposit?

(3)
Will the allotment or direct deposit provide-for all the neces­sities to maintain a household?

(4)
If the family plans to move away from the area during the deployment, is there money for this move?

(5)
What types of accounts does the family have and with what banks?

(6)
Where are the bank books and account numbers?

(7)
Doe's the family have a safety deposit box? If so, where are the box and key located?

• (8) Are all credit card numbers written down and in a safe place? What are the companies' numbers and addresses in case of loss or theft?
(9)
Is your spouse prepared to take complete control of the bank accounts?

(10)
What payments must be made when and to whom (account number, address and phone number) for the following:

(a) Mortgage/rent.

DA PAM 690-47 •
(b)
Telephone.

(c)
Water and sewage.

(d)
Electricity.

(e)
Trash.

(f)
Insurance.

(g)
Taxes.

(h)
Gas (Home heating/cooking).

(i)
Credit cards.
0) Other debts (auto payments, furniture, and so forth).

(k)
Childcare.

(1)
Investments.

(11)
Who is contacted and how long does the family wait if the allotment or direct deposit doesn't arrive?

(a)
Give the check 3 or 4 days to arrive after the normal time; then,

(b)
Contact the civilian pay section of the nearest Army installa­tion or the Army Community Services/Family Support Coordinator if the check still has not arrived.

(12)
Do U.S. savings bonds have payable on death (POD) designation?

c.
Tranportation/automobile.

(1)
Is your spouse familiar with the maintenance and other re­sponsibilities of the automobile?

(2)
What is the name and address of the company holding the lien?

(3)
Where is the vehicle's title? is the registration of a copy in the vehicle? Is it in both names?

(4)
Is the vehicle insurance in the car with the registration or a copy of the registration?

(5)
is your spouse insured to drive the vehicle?

(6)
When is the renewal date for the license plates and safety

• inspection?
(7)
Does your spouse have a valid driver's license and when does it expire?

(8)
Is a duplicate set of key available? Where?

(9)
Is your spouse able to make emergency repairs on the car if the situation arises (overheating, flat tire, dead battery, and so forth)?

(10)
If your spouse doesn't have a vehicle or is not licensed to

drive, what transportation arrangements have been made?
( 1 I ) Who can be called for emergency transportation?

d. Housing.
(1)
Does your spouse know where and how to use the following:

(a)
The electrical control box (fuse/circuit box)

1 November 1995.
DODDOA-008973

(b)
The water control valve for shutting off the water in case of an emergency (broken or leaking pipe).

(c)
The gas control valve for shutting off gas in case of an emergency (leaking pipes or a fire).

(d)
The name and telephone number of someone to call in case repairs are needed.

(2)
Does the family have a duplicate set of house keys?

(3)
Does your spouse know where warranties/service contracts are kep on all major appliances?

e.
LegaUadministrative.

(1)
Are the family members' identification (ID) cards up to date? (OCONUS)

(2)
Where and how are ID cards replaced if one disappears?

(3)
Does your spouse have power of attorney to take necessary actionon important family matters in your absence or on any special situation expected to arise?

(4)
Have you made provision for unresolved matters (for exam­ple, pending adoption, property settlement, and so forth)?

(5)
Where are the powers of attorney kept?

(6)
Does the family have a copy of everyone's birth certificate?

(7)
Does your spouse have a copy of your marriage certificate?

(8)
Does your spouse know your social security number?

(9)
Are there copies of any adoption papers, divorce decrees or court orders awarding custody of children? If so, where are they kept?

(10)
Are provisions made for guardianship of minor children?

(11)
Does everyone in the family above age 2 have a social security number?

(12)
Does your spouse have copies of federal and State tax records?

(13)
Where are the insurance policies kept?

(14)
Are family members aware of Government benefits/entitle­ments?

(15)
Does your spouse know where the stocks, bonds, or securi­ties are kept?

(16)
Does your spouse know where all deeds to land the family owns are?

(17)
Have you prepared an inventory of all personal and real property assets?

(18)
Are all important papers safeguarded?

(19)
Do both you and your spouse have up-to-date wills? Where are they kept?

(20)
Do you have a burial plan? What family members/close friends are aware of your wishes?

(21)
Checklist of important documents that should be available during your absence:

(a)
Current identification cards (if applicable).

(b)
Marriage certificate.

(c)
Divorce decrees.

(d)
Automobile tag/registration.

(e)
Wills/burial plan.

(f)
Powers of attorney.

(g)
Insurance policies (auto, life, home, health, etc).

(h)
Adoption papers.

(i)
Letters of naturalization.

(j)
Passports.

(k)
Immunization records.

(I)
Unit/organization family support handbook.

(m)
Bank books, savings accounts, credit union accounts, loan accounts.

(n)
Copy of housing lease/mortgage.

(o)
Stocks, bonds, and other securities.

(p)
Credit cards, installment contracts, debts, and bills of sale.

(q)
Federal and State income tax records, real estate and personal property tax records.

(r)
A recent Standard Form 50 from your employment records.

D-2.
The families of deployed civilians should always know emergency telephone numbers for the ambulance, police, fire department, poison control center, and family practice clinic or doctor. They should also know your specific work organization, your supervisor's phone number,. a point of contact in the civilian personnel office. and a number for the local Army Community Services office.
14.

DA PAM 690-47 • 1 November 1995
DODDOA-008974
.
PIN 073952-000

Unclassified
DODDOA-008975
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